Is it difficult for you to relax when you go on vacation because you worry the entire time about work? These 8 fantastic tips will excite you in getting rid of clutter to prepare for an amazing vacation from the office.
Preparing at work for your vacation involves more than just getting rid of clutter on your desk. Are you worried the entire time you are away from your office under the guise of "being on a vacation"? Are you one of those people who feel pressured to be "at work" even when they are away from the office? I pass people in the airport typing away on their laptops or drafting letters and memos on the plane. I suspect others flip through channels in the hotel room yet their mind is on work. And they say they are "on vacation".
There are solutions to this problem of the body being on vacation but the mind stuck in the office.
1. Leave work at work. Before you leave take care of as many things as you can. Return phone calls, respond to letters and inform important contacts of the dates you will be out of the office and unavailable. Clear your calendar. Get rid of as many distractions as you can. Give yourself permission to let it go. Once you walk out the door close your mind to work until you return. If you find yourself thinking about work yell inside your mind STOP and return to the present moment.
2. They can live without you.
*As long as you have prepared your staff or your co-workers to deal with emergencies that may arise while you are gone your office will not fall apart without you. Leave written instructions on how to handle specific situations while you are gone if you feel they are potential problem situations.
*If possible have your voicemail transferred to the appropriate person so clients will still be able to have their questions answered or at the least talk to a person and be told when you will be back in the office.
*There are times when a true emergency happens. Let your co-workers and office staff know what you consider to be an emergency and would be an acceptable reason to interrupt your vacation. There will be less panic when key people know how to get in touch with you if they absolutely have to.
3. The other part of going on vacation is returning.
*It is amazing how many telephone messages, emails, and unopened mail you will have when you return. Inform clients you will be back in the office one day later than you will actually arrive. Then set aside your first day back for getting organized and getting rid of clutter that accumulated in your work space while you were gone. It always seems like there is a lot of stuff dropped off when you aren't there to monitor it and remind people to put things in your In-box--not on your desk.
*On the first day you are back don't schedule any meetings, no client appointments and no new projects. This is the day to read your emails, listen to voice message and go through your mail. As you do this, organize them in order of priority. Now you know what is most pressing. Starting at the top of the list work your way down. Or write out your list and prioritize by putting numbers next to the order they need to taken care of.
*Go through the papers that have stacked up and sort into three piles--"to delegate", "action items", and "to file". Pass on the "to delegate" pile as quickly as possible so that person can work it into their schedule. If there is reference material to be read later; file it in your reference file. The stack remaining will seem a lot less overwhelming.
By following these simple tips your vacation will be more fun and less stressful. You will also not dread coming back to work as you know how to organize all the paper and emails that pile up while you are gone.
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ABOUT THE AUTHOR
Get It Together Organizing is a dynamic organizing company providing both online and in home services. Professional Organizer Marilyn Bohn specializes in organizing for women and seniors who want the organized home of their dreams. She is the author of the popular book Go Organize! Her product line includes cutting-edge online video workshops for your organizing needs. Sign up for great and free organizing tips http://www.marilynbohn.com Sign up for great and free organizing tips http://www.marilynbohn.com and get your free guide on what papers to keep http://www.facebook.com/marilynbohn1
By Marilyn Bohn