Every company celebrates something every year. Sometimes, it is just an annual year day, sometimes it is a major achievement, sometimes it a retreat and sometimes it is just pure PR at work for some fast and focused publicity. When you are looking for a venue for corporate events or team building events you would need to check out the following main features:
1. Seating space -- corporate events often follow meetings that involve a huge number of employees and stake holders. Does your chosen venue offer enough space for proper sitting arrangements? Whether it is for 100 or 500 people, you need to ensure that the sitting arrangements are comfortable and looking good as well.
2. Adequate arrangements for presentations and official video-conferencing and discussions. Many corporate events are a culmination of annual review meetings or celebrations for a closed deal. The meetings that come before the entertainment would need LED projectors, large screens, computer adaptability and video-conferencing and so on. Do you think the place you chose has all it takes for a large-scale meeting?
3. Stage, light and sound effects -- do you have enough power on stage? At any corporate events you are likely to have plenty of announcements, dancing, programs, fun and the like. Is there adequate space and arrangements that would take care of all these? Is the stage adequate? Are the sound and light effects arrangements cool enough for your type of event?
4. Dancing and dining arrangements -- people who party need to dance as well. After the meeting is over, they would like to let their hair down and have fun. If these enough space for all that? Is there a dedicated dancing floor for young at heart people who love to dance and have fun?
5. Is the venue cost-effective -- once upon a time, these arrangements were taken care by hotels. Today, there are special event managers who offer their space for specific events. Is the quote you received reasonable? To find out, you need to compare prices not only with your budget but also with all the event houses in the region and surrounding areas. A comparison chart would help you get a feel of the market price and also guide you about how much would you expect for your best suited facility.
Besides all the above, one of the most critical factors in favor of booking a certain facility is the way the staff behave. Are they staff trained and well-mannered? Do they know how to take care of the guests, presentations, program and dining?
It is very important that you book a facility where the manager is a person who solves problems and not makes problems. You will have to rely on their service and their collaboration with your company to ensure that the event will unfold without any mishap.
If you find that the staff is not up to the mark, either inform the manager and work it out, or look for another venue. The service by the staff is paramount to the success of any event.