Worried about planning student travel? Follow these 3 steps and the planning and the trip will be a breeze. From organizing to dealing with chaos, it's all covered.
Putting together student travel tours usually means investing a lot of time and energy. So many things need to be done for the proper organization and planning that it can be difficult to even get started. Parents and other teachers might want to assist in organizing as well, which lends a few extra hands on the project, but many minds can mean getting sidetracked easily.
As many teachers and professors have been in the same shoes, here are some steps to follow that should make planning much easier, and the journey much more enjoyable.
Choosing A Destination For Cheap Student Travel
Usually a tour will be focused on a certain subject. Even though this can narrow down the options of where you can go, it's good to come up with a list of possible destinations. Consider what the purpose of the tour is, what you want the class to get out of it, and how far you want to go to get there.
One of the most important aspects of the trip will probably be the budget. It's a great idea to work directly with a travel tours company that focuses on cheap student travel. These companies can be well-versed in the best deals on student travel.
Planning The Perfect Travel Tours
Sometimes planning can get out of hand. There is so much that needs to be done, and while there may be many that want to help, it's usually best to leave one person in charge of everyone else. It's great to keep a running list of what needs to be done for the trip so that each item can be checked off as it is done. If you write everything down, you won't forget anything, and the tour should run smoothly.
Usually parents want to help out with a class trip, either by chaperoning, planning, making calls, or fundraising. If you have a system in place to delegate some responsibilities to them, this should make the planning job a lot easier. To keep parents updated, you can send out weekly or daily emails depending on how soon the trip is. For those that don't have email, phone calls might be the next best option. Relying on take home papers to keep parents up to date can be spotty, if at all effective.
Having parents involved from the beginning is a great way of making sure they have no issues with the budget of the trip. Making sure they know the tour is eligible for cheap student travel will help calm any fears of money up front. Fundraising, and getting accurate information about the deals on student travel will also assure them with regards to the final costs, this way they will have time to come up with the required funds for their child to go.
Controlling The Chaos
Having many students who are excited and having fun can quickly get out of control. To take care of this before a problem even starts, make sure you have enough chaperones for the trip. Even then it is important to discuss with students what will happen if anyone steps out of boundaries. In the case of an out of town tour, it is completely understandable that students would be in more trouble than normal if they cause any problems.
One of the benefits of getting the deals on student travel is that most of the time you will have places to yourselves. Hotels will have rooms blocked together for you, museums might give you the run of the place without other visitors, and transportation is usually so crowded by students that no one else would fit. During this time if there is trouble you can be sure that it doesn't involve other citizens, which can be relieving, and helpful.
Remembering to ask for help and involving students and parents as much as possible will make any tours much easier to plan, as well as much more enjoyable. Following these three steps in addition to that, should provide for a fun experience for everyone involved, with an abundance of learning and enjoyment as well.